Key Responsibilities

• Reviewing, sorting, and distributing incoming and outgoing correspondence, reports and maintaining a database of outstanding activities.
• Scheduling meetings, preparing minutes, and providing administrative support for workshops, conferences, and training sessions.
• Drafting and preparing correspondence and reports with accuracy and professionalism.
• Ensuring timely dispatch and acknowledgment of correspondence.
• Receiving and directing visitors and calls appropriately, maintaining a telephone log.
• Operating and maintaining office equipment to ensure functionality.
• Filing, maintaining, and retrieving documents in accordance with established filing systems.
• Coordinating travel arrangements and vehicle requests through the Transportation Unit.
• Supporting daily operations of the department and contributing to team results.
• Performing other related duties as assigned.

Job Specifications

• CAT, Diploma in Accountancy or equivalent qualification, or related field with at least two (2) years’ relevant experience.
• Proficiency in office procedures, record management, and PC applications.
• Strong interpersonal, communication, customer service, and organisational skills.
• Ability to analyse data, prepare reports, and manage multiple tasks effectively.
• Team-oriented, proactive, detail-focused, and able to work independently to meet deadlines.
• Professionalism, integrity, mutual respect, and accountability.